Stryker Surgical Video Equipment

Objective The Robert J. Dole VA Medical Center (Dole VA) requires new surgical video equipment to replace the current video system that is end of life. All items shall be new, unused, and all equipment and accessories, software, installation, training, and project management support shall be provided by the vendor. The technical specifications for this requirement are described below. SCOPE OF WORK Vendor shall adhere to all deadlines outlined in Table 1, below. If delays occur, the vendor must notify CO and POC in writing, at least 14 days in advance Any government requested delay for delivery, up to 90 days, shall be at no additional cost to the Government The Vendor shall provide all components required so that the equipment outlined in Section 3 is fully operational. The Vendor shall provide all missing parts, features, software, and/or components, not included, to fully complete the installation at no additional cost to the Government. The Vendor shall provide all labor, supervision, and any other resources required to deliver, assemble/install, and test all listed equipment. The Vendor is responsible for conducting training and in-services and shall provide all labor, supervision, and any other resources required for such training and in-services. All hardware, software, and services must meet the manufacturers and VA specifications. Facility is requesting removal of existing equipment, if there is a turn-in credit offered towards the cost/price of new equipment. Table 1 Description of Vendor Task Deadline Notify POC of equipment delivery At least 10 business days prior to delivery Schedule operator training Prior to equipment delivery Equipment delivery Within 60 days from the effective date of award Install and test all newly purchased equipment Within 90 days from the effective date of award Provide verification documentation Within 3 business days from installation and testing of new equipment Remove all existing equipment and associated accessories Within 90 days from the effective date of award Complete all onsite clinical training Within 90 days from the effective date of award Complete all onsite technical training Within 90 days from the effective date of award Complete all onsite training for cleaning personnel Within 90 days from the effective date of award DELIVERABLES Proposed products must meet all the salient characteristics and functions defined below: Hardware & Software Camera Control Unit Quantity: 6 EA Specification/Salient Characteristics: Minimum resolution: 4K Scalable to accommodate future advancements in peripheral device integration and control The ability to assess perfusion for open surgery Intuitive capacitive touch screen LCD interface for ease of operation Capable of accommodating up to 10 different surgical specialties settings for optimal color resolution and brightness User-friendly and easily understood by nursing staff The ability/compatibility to see lighted ureteral stents that when placed, emits infrared light that can be detected to visualize the ureters (critical anatomy) in real time The ability to see fluorescence in 4K and lighted ureteral stents simultaneously CF Rated Capable of visualizing and highlighting lung and ovarian cancer Can showcase over 1 billion reproducible colors Includes dynamic range enhancements that improve visualization in both the highlights and shadows of the picture to increase clarity and details across the image Has technology been built into the system designed to reduce the effects of RF 5 advanced imaging modes of fluorescence for visualization to accommodate multiple specialties all in 4K Light Source Quantity: 6 EA Specification/Salient Characteristics: It has technology that is designed to increase patient and operating rooms safety by minimizing the amount of time the light source is on, making patient and drape burns less likely Gives real time adjustments of light output to optimize visualization in every surgical scene 2 infrared lasers for advanced imaging (fluorescence/lighted stents) Gives visualize feedback to showcase when light cable is properly seated 32” 4K Wireless Transmitter Quantity: 4 EA Specification/Salient Characteristics: Wirelessly transmits 4K and 1080p signals Improve safety and workflow efficiencies in the OR Eliminate tripping hazards from cabling on the ground Enable a seamless linking process with LED confirmation & permanent and non-permanent pairing options 32” 4K Wireless Receiver Quantity: 3 EA Specification/Salient Characteristics: Wirelessly receives 4K and 1080p signals Improve safety and workflow efficiencies in the OR Eliminate tripping hazards from cabling on the ground Enable a seamless linking process with LED confirmation & permanent and non-permanent pairing options 32” 4K OLED Surgical Display & Covers Quantity: 11 EA Specification/Salient Characteristics: Resolution: 4096 x 2160 Size: 32” corner to corner Ability to represent 1.07 billion different colors Offers crisp contrast ratio of 1,000,000:1 OLED technology with self-illuminating pixels, eliminating the need for external backlighting 0.1 ms response time for no detectable image lag 14.0 lbs. for easy installation in both integrated and cart-based rooms 9 preset surgical specialties Includes 32" 4K OLED display covers OLED Surgical Display Cover Quantity: 11 EA Specifications/Salient Characteristics: Intended to protect your displays from scratches/damage prolonging your investment Easily removable for cleaning Quick and seamless “install” Highly durable Camera Head Quantity: 12 EA Specification/Salient Characteristics: CMOS 3-Chip camera technology designed for enhanced light sensitivity and increased patient safety Programmable to control OR equipment from camera head Ergonomic lightweight design for minimally invasive surgery Insufflator Quantity: 6 EA Specifications/Salient Characteristics: Enhances image clarity For laparoscopic and robotic surgery Removes surgical smoke for a safer work environment 6 unique operating modes All-inclusive system with integrated heating, humidification, and smoke evacuation capabilities 4 interchangeable tube set options Light Cable Quantity: 12 EA Specifications/Salient Characteristics: Scope sensing technology that automatically turns the light off when the scope is disconnected from the light cable Fiber optic cable Compatible Advanced Imaging modes Fluorescence Consistent lighting in small cavities Auto light feature Overlay mode to highlight ICG Contrast mode Portable Handheld Fluorescence Imager Quantity: 1 EA Specifications/Salient Characteristics: Intuitive operator controls Comfortable single-handed operation Indicated for fluorescence imaging of blood flow and tissue perfusion before, during, and after vascular, gastrointestinal, organ transplant, and plastic, microsurgical, and reconstructive surgical procedures System is used to perform intraoperative fluorescence imaging and visualization of the lymphatic system, including lymphatic vessels and lymph nodes 1080p x 60fps Indicated for use in adult and pediatric patients one month of age and older Combine enhanced fluorescence signal information with vivid white light images in real-time 4 fluorescence modes for visualization Software allows the surgeon to further evaluate the intensity of the fluorescence signal in real time through relative percentage values and a color maps mode The ability to visualize lymphatic channels through the skin. Portable Handled Fluorescence Imager Video Processor Quantity: 1 EA Specifications/Salient Characteristics: Features a timer that is automatically activated when fluorescence is detected, and icons indicating ingress and the fluorescence assessment window Involves no ionizing radiation and utilizes a non-nephrotoxic fluorescence imaging agent with a very short half-life thus allowing surgeons to repeat intraoperative perfusion assessment numerous times throughout the procedure The ability to visualize lymphatic channels through the skin. Secondary Monitor Roll Stand Quantity: 3 EA Specifications/Salient Characteristics: Intended to support a secondary monitor that is used in operating rooms. Intended to be used as a peripheral observation station that is used for viewing images Power supply bracket 5 cable clip brackets for cable management Pneumatic pressure height adjustment 2 locking casters Swivel adjustment lever Mobile Surgical Equipment Cart Quantity: 4 EA Specifications/Salient Characteristics: Monitors stow feature & adjustable arm increases maneuverability and transport with ease Data port panel on back of cart provides access to connect peripheral devices Integrated cable management system for less clutter of cables No doors, giving increased access points and reduced footprint Interchangeable shelves Laparoscope Autoclavable 5.4mm 0 Deg 30cm Quantity: 6 EA Specifications/Salient Characteristics: Built in technology to visualize fluorescence and advanced imaging in 4K Bulit in adapter to optimize technology that turns off light cable when not in use saving patient/drape burns Each rod lens is coated with proprietary technology, allowing users to toggle between white light and fluorescence modes without delay or compromise in image quality Laparoscope Autoclavable 5.4mm 30 Deg 30cm Quantity: 6 EA Specifications/Salient Characteristics: Bulit in adapter to optimize technology that turns off light cable when not in use saving patient/drape burns Built in technology to visualize fluorescence and advanced imaging in 4K Each rod lens is coated with proprietary technology, allowing users to toggle between white light and fluorescence modes without delay or compromise in image quality Laparoscope Autoclavable 10mm 30 Deg 33cm Quantity: 3 EA Specifications/Salient Characteristics: Bulit in adapter to optimize technology that turns off light cable when not in use saving patient/drape burns Built in technology to visualize fluorescence and advanced imaging in 4K Each rod lens is coated with proprietary technology, allowing users to toggle between white light and fluorescence modes without delay or compromise in image quality Laparoscope Autoclavable 10mm 0 Deg 33cm Quantity: 3 EA Specifications/Salient Characteristics: Bulit in adapter to optimize technology that turns off light cable when not in use saving patient/drape burns Built in technology to visualize fluorescence and advanced imaging in 4K Each rod lens is coated with proprietary technology, allowing users to toggle between white light and fluorescence modes without delay or compromise in image quality Cystoscope/Hysteroscope Autoclavable 4mm 30 Deg Quantity: 4 EA Specifications/Salient Characteristics: Indicated for use in Urology/GYN cases Advanced imaging capabilities to localize bladder tumors Cystoscope/Hysteroscope Autoclavable 4mm 0 Deg Quantity: 4 EA Specifications/Salient Characteristics: Indicated for use in Urology/GYN cases Advanced imaging capabilities to localize bladder tumors Arthroscope Autoclavable 4K 4mm 30 Deg Quantity: 5 EA Specifications/Salient Characteristics: Indicated for use Arthroscopy cases 165mm working length 105 Deg field of view Arthroscope Autoclavable 4K 4mm 70 Deg Quantity: 5 EA Specifications/Salient Characteristics: Indicated for use Arthroscopy cases 165mm working length 105 Deg field of view Arthroscope Shaver and Bur Handpiece Quantity: 5 EA Specifications/Salient Characteristics: Indicated for use Arthroscopy cases Ability to run up to 12,000 RPM’s Chip technology – Each disposable is individually programmed with optimized settings Straight, Hip, Small-Joint, and Angled Offerings ‘Subchondral drill’ option designed for efficient microfracture by plugging directly into handpieces Arthroscope Resection Console Quantity: 3 EA Specifications/Salient Characteristics: Indicated for use Arthroscopy cases Two-in-one console and footswitch Technology allows to integrate with an arthroscopy pump, optimizing suction and flow rates per disposable Integrated foot pedal controls energy probe, shaver handpiece, and arthroscopy pump functionality Ability to change COAG intraoperatively from 19 to 56 watts Fully customizable for surgeon specific RPM, COAG and CUT settings. Arthroscope Resection Console Footswitch Quantity: 3 EA Specifications/Salient Characteristics: Indicated for use Arthroscopy cases Ability to control both radio frequency and shaver functionality Eliminates the need for a second foot pedal Programmable button mapping to accommodate surgeon preferences Arthroscope Fluid Management Console Quantity: 3EA Specifications/Salient Characteristics: Indicated for use Arthroscopy cases Integrates with shavers and radio frequency devices by optimizing suction rate for each disposable Surgeon-profiles can be pre-programmed to control features like joint pressure and flow, shaver and radio frequency settings, on screen displays, and footswitch and hand control settings Built in intelligence system providing users “how to” instructions for each console features and function Pencil Obturator 5.8 MM Pump Cannula Quantity: 6 EA Specifications/Salient Characteristics: Surgical grade Stainless Steel Used to avoid fluid leakage and allow smooth sliding of instruments. Smooth low friction surfaced. 4.0 Operative Inner Sheath Quantity: 4 EA Specifications/Salient Characteristics: Surgical grade Stainless Steel Reusable 4.0 Operative Outer Sheath Quantity: 4 EA Specifications/Salient Characteristics: Surgical grade Stainless Steel Reusable 4.0 Diagnostic Inner Sheath Quantity: 4 EA Specifications/Salient Characteristics: Surgical grade Stainless Steel Reusable 4.0 Diagnostic Outer Sheath Quantity: 4 EA Specifications/Salient Characteristics: Surgical grade Stainless Steel Reusable Instrument Endoscope Tray Quantity: 6 EA Specifications/Salient Characteristics: Surgical grade Stainless Steel Safe storage for endoscope camera Reusable Laparoscope Tray Quantity: 12 EA Specifications/Salient Characteristics: Surgical grade Stainless Steel Safe storage for laparoscope camera Reusable Urology Gynecology Accessories Tray Quantity: 4 EA Specifications/Salient Characteristics: Surgical grade Stainless Steel Safe storage for urology/gynecology accessories Reusable 5.8 cannulated w/ 2 rotating stopcocks Quantity: 6 Specification/Salient Characteristics: Allows for outflow/inflow to be controlled by the Surgeon. Adapter Speed-Lock Cystoscopes Quantity: 6 Specification/Salient Characteristics: Adapter that allows for scopes to be quickly attached to camera head Cutter/Cannula 4.5mm Quantity: 5 Specification/Salient Characteristics: A cutter cannula features a unique cutting edge to facilitate tissue resection and is compatible with instruments such as shavers Obturator 4.5mm Quantity: 5 Specification/Salient Characteristics: Helps create and maintain an access path for inserting instruments and an arthroscope into a joint Cutter Bur Cannula 5.6mm Quantity: 5 Specification/Salient Characteristics: Allows for the precise resection (cutting and removal) of tissue and bone within a joint or surgical site, often while providing visualization and fluid management for the procedure. Obturator 5.6mm Quantity: 5 Specification/Salient Characteristics: Helps create and maintain an access path for inserting instruments and an arthroscope into a joint Irrigation Adapter Quantity: 5 Specification/Salient Characteristics: flushes the surgical site with sterile fluid to keep it clean, remove debris and bacteria, and maintain clear visibility for the surgeon Other Deliverables Service manual Quantity: 2 EA Specification/Salient Characteristics: Language: English Provided by manufacturer Includes manufacturer’s instructions for service, maintenance, and repair of CLIN 001, 002, 003, 004, 005, and 008 Operator’s manual Quantity: 2 EA Specification/Salient Characteristics: Language: English Provided by manufacturer Includes manufacturer’s instructions for end user operation of CLIN 001, 002, 003, 004, 005, and 008 Clinical Training Quantity: 1 JB Specification/Salient Characteristics: On-site training program for in-house clinical personnel. Training for clinical personnel must provide nurses, providers, and all other clinical staff with the tools and knowledge to fully operate the devices/software and conduct checks per the manufacturer’s instructions and hospital regulations, as well as answer any questions personnel may have regarding the new equipment/software. Training must also equip education personnel to provide refresher training for current clinical staff and to train new clinical staff for future training sessions, following this training. Vendor shall provide on-site training of the equipment to the clinical users according to training deadlines outlined in Table 1. Vendor shall coordinate all training dates with POC (or designee) who will communicate internally with appropriate VA staff. If applicable, Vendor shall include all travel, registration, and other associated costs to provide this training in their proposal. Personnel Training Quantity: 1 JB Specification/Salient Characteristics: On-site training program for in-house cleaning/housekeeping personnel. Training to provide staff with the tools and knowledge to properly clean the devices without damaging the equipment, according to the manufacturer’s instructions and hospital regulations. Training to also answer any questions staff may have regarding the new equipment. Training must also equip education/supervisory personnel to provide refresher training to current Sterile Processing staff and to train new employees in the future. Vendor shall provide on-site training of the equipment according to training deadlines outlined in Table 1. Vendor shall coordinate all training dates with POC (or designee) who will communicate internally with appropriate VA staff. Technical On-Site Training Quantity: 1 JB Specification/Salient Characteristics: On-site training program for the biomed technicians. Technical training must provide up to 10 biomed personnel with the tools and knowledge to fully operate, maintain troubleshooting, and repair the system by OEM standards, as well as answer any questions personnel may have regarding the new equipment. Vendor shall provide on-site training of the equipment to the technical staff according to training deadlines outlined in Table 1. Vendor shall coordinate all training dates with POC (or designee) who will communicate internally with appropriate VA staff. Technical Off-Site Training Class, if offered Quantity: 1 JB Specification/Salient Characteristics: Off-site training class for at least 1 biomed technician. Technical training must provide at least 1 biomed technician with the skills and knowledge to fully operate, maintain, troubleshoot, and repair the system by OEM standards. Any certifications required or offered to service equipment will be provided. Vendor shall provide off-site training within 6 months of the conclusion of manufacturer’s warranties of the equipment to ensure seamless transition of equipment maintenance. Vendor shall coordinate training with POC (or designee) and designated biomed employee to be trained. If applicable, Vendor shall include all travel, registration, and other associated costs to provide this training in their proposal. Shipping and Delivery Quantity: 1 JB Vendor shall deliver all equipment to: Robert J. Dole VA Medical Center ATTN: Healthcare Technology Management 5500 E. Kellogg Wichita, KS 67218 Ensure that equipment is sent to the Attention of Healthcare Technology Management (formerly Biomedical Engineering). Include the PO Number on the shipping label. Deliver materials to the facility in manufacturer's original sealed boxes or containers with brand name marked thereon. Package to prevent damage or deterioration during shipment, handling, and storage. Maintain protective covering in place and in good repair until delivery is necessary. Vendor shall notify POC of delivery dates according to timelines